Vendor Information

Vendors are crucial to the success of BW Offshore operations and projects. Prior to any business engagement, vendors must undergo a screening and qualification process to demonstrate their competency and ability to meet the requirements of BW Offshore.

The summary below will give vendors an insight into BW Offshore’s commitment to safety, quality and ethical standards, and how we will work with vendors to achieve this.

Expectations of our Business Partners and our Supplier Code of Ethics and Business Conduct

At BW Offshore, we hold our employees, representatives, and vendors to high standards of business and personal ethics in the performance of their duties and responsibilities. Vendors must practice honesty, integrity, and fair dealings in all their interactions with employees, customers, shareholders, the public, competitors, government authorities, and other BW Offshore vendors. Vendors must make every effort to provide complete, accurate, and timely information and respond promptly and courteously to reasonable requests and concerns. BW Offshore is committed to complying with anti-corruption laws, and vendors must comply with the anti-corruption laws, directives, and regulations that govern operations in the countries where they do business. No one acting on behalf of BW Offshore shall directly or indirectly offer, promise, give or receive bribes, kickbacks, inappropriate gifts or other undue advantages or remuneration to achieve improper business or personal advantage.

BW Offshore expects vendors to comply with applicable laws and governmental rules and regulations in every country where they operate. We do not condone or tolerate any unethical or unlawful behaviour. More information on our expectations for vendors can be found here.

Compliance Management

A key focus of the Ethics and Business Conduct compliance management programme at BW Offshore is the assessment of external parties who work with us or are part of the value chain. All business partners (including country partners, agents acting on behalf of the company, and vendors who provide goods and services) are assessed for: compliance with relevant laws and regulations and with the principles and spirit of the BW Offshore Supplier Code of Ethics and Business Conduct (and the Guidelines). Any red flags that might indicate that an external party might have an adverse effect on BW Offshore are followed up and mitigated appropriately. BW Offshore will not engage with a third party if the risks are deemed too high and cannot be appropriately mitigated.

Our commitment to ‘Respect for the Individual, Human Rights and Ethical Employment Practices’ and our programme for Modern Slavery prevention is also reflected in the Vendor Qualification process.

The Corporate Integrity function performs an assessment of vendors as part of the Vendor Qualification process, during which it may request further information, perform an in-person audit or mandate specific activities (such as certifications or trainings) to be completed by the vendor, as deemed necessary to manage the compliance risk the party might pose to BW Offshore.

Visit our Corporate Governance page here for further information.

Sustainability

BW Offshore is dedicated to efficient, reliable, and compliant operations that prioritise zero harm to people, the environment, and the communities where we operate. We strive for improved performance in four areas: Safe and Secure Operations, Environmentally Conscious Operations, Non-Discriminating and Fair Employment, and a Strong Governance Framework, all of which are linked with the UN Sustainable Development Goals and aligned with our corporate sustainability strategy.

Our sustainable procurement strategy is underpinned by the BW Offshore Supplier Code of Ethics & Business Conduct (found here) and the various contractual obligations. We encourage our vendors and supply chains to conduct their business in a sustainable manner, and we encourage everybody to do what's right for employees, vendors, sub-vendors, and the environment.

Vendor Screening and Qualification Process

Prior to engaging in any commercial agreements, such as Purchase Orders, Contracts or Frame Agreements, vendors must be screened and qualified in accordance with BW Offshore's requirements.

Vendor Registration and Screening

To begin the qualification process, potential vendors must first be registered in the BW Offshore’s chosen third-party Vendor Management Platform. Registration on the platform is on an invitation-only basis.

The online registration platform collects general information about potential vendors, such as the company name, address, company/tax registration numbers, TIN or Fiscal code if applicable, and contact details.

Upon completing and submitting the online registration, vendors must send an email confirmation to the BW Offshore representative who invited them for registration. If the information provided is acceptable, the qualification process can be initiated, if necessary.

It is important to note that the registered business/legal entity will be the entity qualified to supply to BW Offshore. The registration should be completed for the entity that will provide bids and quotations and, if nominated, enter into agreements with BW Offshore and/or be the recipient of Purchase Orders. This entity must also match all subsequent invoices for payment of goods and/or services provided to avoid any delays.

Vendor Qualification

After registration, when there is a potential business opportunity, a BW Offshore representative can initiate the vendor qualification process based on the vendor's core categories of supply for both goods and/ or services. BW Offshore representatives are authorised to engage vendors for Request for Information/ Proposal/ Quotation even if vendors have not gone through the Qualification process.

At its discretion, BW Offshore may choose to defer the Qualification process if there is no current plan or opportunity to work with the vendor. This ensures that Qualifications are not performed too far in advance and left to expire without any business opportunities since all qualifications have an expiration date.

The Vendor Qualification Team will be the point of contact for onboarding vendors.

Vendors will be contacted with an email request along with a link to the aforementioned third-party Vendor platform. Upon receiving the email, vendors will be able to create a profile, complete the basic, application and declaration Questionnaire, and submit relevant documents within the third-party platform.

Vendors will be required to perform bank account verification via -BWO Bank verification-Diro. If additional documents or clarifications are required, the vendor may be approached. The vendor will be approved if all necessary criteria are met. Once approved, the vendor will be qualified for a specific duration based on the appropriate qualification level.

Being a qualified vendor with BW Offshore does not guarantee that the vendor will secure any opportunities to bid on BW Offshore projects or operations. In some cases, an on-site audit may be required before being awarded a contract.

Vendor Performance Evaluation

BW Offshore has established internal measures to monitor vendors' performance in commercial, technical, and HSEQ aspects. Vendors with unsatisfactory scores will be approached for corrective action plans and closeout.

Questions from Vendors

Our Company

BW Offshore is one of the world’s leading Floating Production Storage and Offloading (FPSO) owner and operator, with four decades of experience and a long track record. Adapting through competence, solid project execution and operational excellence, BW Offshore ensures that customer needs are met through versatile solutions for offshore oil and gas projects.

BW Offshore recognises the importance of proper quality management and has over the years developed and implemented effective management systems and routines. This has ensured a high-quality standard throughout the entire organisation. BW Offshore is listed on the Oslo Stock Exchange and employs personnel worldwide in business centres across Europe, Asia Pacific, West Africa and the Americas.